They are central to an office or business running efficiently. Celebrate by giving gifts to your assistant, such as flowers, gift certificates, gift baskets, candy or lunch. Honor your assistant by sharing your gratitude on social media using AdminProfessionalsDay.
The observance first launched in when U. In that same year, June 4th was designated National Secretaries Day. The Wednesday of that week became known as National Secretaries Day. In , IAAP announced that names of the week and the day were changed to Administrative Professionals Week and Administrative Professionals Day to keep pace with changing job titles and expanding responsibilities of the modern administrative workforce. Many work environments across the world observe this event.
While we diligently research and update our holiday dates, some of the information in the table above may be preliminary. If you find an error, please let us know. Employee Appreciation Day is a US unofficial observance that recognizes and appreciates employees in all industries, aimed at helping employers keep their staff.
Labor Day is a federal holiday in the United States. It gives workers a day of rest and it celebrates their contribution to the American economy. The International Association of Administrative Professionals defines administrative professionals as individuals who are responsible for administrative tasks and coordinate information in order to support an office environment, and who are dedicated to furthering their growth in their chosen profession.
Administration includes a wide variety of duties including office management, answering the phone, clerical work, speaking with clients, data entry, and record maintenance.
Below is a list of just seven different job titles falling under the category of administrative professional:. Administrative Assistant — From answering phones to various clerical duties, the responsibility of an administrative assistant is to essentially keep an office running.
Some assistants might be more specialized than others, specifically if they work in a niche field such as the legal industry, the medical industry, or education. A legal administrative assistant might need a thorough understanding of legal terminology and procedures, while a medical assistant might need to be extremely well versed in medical jargon when reading reports, and they need to be well informed when dealing with insurance companies.
The general job duties of an administrative assistant include bookkeeping, planning and scheduling, and documentation. Assistants are usually put in charge of monitoring expenditures, meaning they need to be familiar with creating spreadsheets in office bookkeeping software. Administrative assistants are often left in charge of planning events from board meetings to luncheons. This means they need to be ready to research vendor prices and feel comfortable asking participants about their availability.
Human Resources Administrator — A human resource administrator commonly known as HR manages the people in a company and helps their business gain a competitive advantage. People who carry this job title work to maximize employee performance and are primarily concerned with keeping up primary policies.
The overall goal of HR is to ensure the success of a business through its employees. They specialize in finding, recruiting, training, and developing employees as well as maintaining benefits. Within startups and small businesses, trained professionals will usually perform HR duties, while in a larger company, there is usually a group of people dedicated to the career path who specialize in various HR tasks and engage in decision-making processes throughout the entire business.
HR began to take shape as a career path in 18th century Europe, built on an idea by Robert Owen and Charles Babbage during the industrial revolution. The two realized how crucial individual workers were to the success of a business, emphasizing that the well-being of employees led to perfect work. The duties of a secretary include supporting management and executives through the utilization of project management, communication, and organizational skills.
The secretary has similar functions to the administrative assistant in the sense that they also help to manage budgets, bookkeep, answer phone calls, and prepare expense reports. Bill and Account Collectors — Bill and account collectors specifically manage and maintain the finances of a company. They receive payments, record financial information, arrange payment for overdue bills and help debtors locate solutions for paying their overdue bills. The main job of the collector is not to terrify a debtor into paying but to find the best solution possible that is both acceptable and realistic for the debtor while also maximizing payment to the creditor.
Most bill and account collectors work in a third-party collection agency instead of in-house. However, big creditors such as credit card companies or healthcare providers will often have their own personal in-house collectors working round the clock with their large list of debtors. Office Manager — Office management involves the implementation, maintenance, evaluation, and design of the process of work within an office in order to sustain and improve efficiency and productivity. This profession requires the technique of planning, organizing, coordinating, and controlling office activities with a full and thorough view to achieve business objectives concerned with the effective and efficient performance of the office space.
The success of a business depends heavily on the efficiency of its office. An office manager is responsible for monitoring and reviewing systems that are usually focused on specific outcomes such as improving timescales, turnover, output, sales, and more.
They may even supervise or manage a team of administrators, distributing roles, training and recruiting, and dispensing assignments and projects.
Receptionist — Receptionists are often the very first point of contact for clients and customers. They answer phones, greet customers, and answer common questions about the organization.
Their work is usually performed within the waiting area of a business, such as the lobby or front desk of an organization. In some offices, receptionists even serve tea and coffee to guests and keep the lobby tidy.
Sometimes receptionists even assume the role of a security guard by verifying employee identification, issuing visitor passes, and observing and reporting unusual or suspicious activities. Administrative Director — An administrative director oversees the administrative operations within a business.
The specific tasks carried out by an administrative director vary from business to business but, in a general sense, administrative directors tend to provide supervision and leadership for administrative departments such as finance, HR, and materials management. Since administrative directors provide leadership for a large variety of administrative departments, they need to have a wide range of knowledge about the ways these departments work and interact with each other.
These professionals develop company-wide policies and initiatives, controlling the flow of staff and funding into each administrative department, and serving as the ultimate authority for the collective administrative workforce. They also function as the go-to person for communication with building landlords, vendors, and other contract partners, as well as provide guidance on operating methods. Tasked with handling all aspects of plan administration, an administrator may either be an internal member of the company or a third party.
First, some terminology. Given the long list of responsibilities and liability risks, this duty is often outsourced to a third-party administrator TPA like LT Trust. From the onset, the administrator is there to help your company structure its offerings.
Will you offer both traditional and Roth k accounts? Depending on their level of involvement, an administrator may also advise you on plan design to ensure your k is both competitive and compliant.
Depending on the specific field an administrative professional might work in, their education and skill level might differ.
While some offices might only require a minimum of a GED, a more niche field might require a degree relating to the department, guaranteeing that their administrative personnel is familiar with the specific jargon, practices, and situational expectations.
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